Enhance Business Consulting · Internal, not for primes

The plan, explained simply

For Jason and Bobby · 2026-10-07 · do not forward

← Back to the plan

Start with the 30-second version. Only go deeper if he asks. Every word on this page is safe to repeat to Kimberly, because he probably will.

Slide 1 of 7 · the 30-second version

Say this first

"You know how Kim's company runs the meetings for government advisory committees: taking the notes, writing up the official minutes, handling the public comments? My company has brought on Jason, who builds AI tools that write the first draft of that paperwork in minutes instead of days. Her people still check everything, but they save most of the hours, which helps her price lower and win more contracts. We made a sample from a real public government meeting: four hours of recording turned into draft minutes in about five minutes. I'd love to show her. Could you help me get 30 minutes with her?"

Going deeper, one step at a time

Use these only if he asks. Each one is a short answer to "tell me more".

Slide 2 of 7

What Kim's company does

  • The government has expert panels, called advisory committees, that meet in public and advise agencies. For example, a health technology committee advises the Department of Health and Human Services.
  • Every meeting needs support: scheduling, running the call, keeping the record, writing the official minutes, collecting public comments, and posting it all.
  • Kim's company does that support work for agencies. It's careful, detailed writing work, and it takes many staff hours per meeting.

Slide 3 of 7

What our tools do, in plain words

  • Listen and type: the computer turns the meeting recording into a written transcript. A 4-hour meeting takes about 2 minutes on our own computer.
  • Write the first draft: an AI writing tool turns the transcript into draft minutes in the format the government requires. About 3 minutes.
  • Double-check: separate AI checkers go back over the draft. Do the names match the member list? Is every number really in the recording? Did the right person say each thing?
  • A person finishes it: the checkers produce a short checklist, and Kim's staff fix what's flagged and approve the final version. The AI never has the last word.

Slide 4 of 7

Why that helps her business

  • More of these government contracts are awarded by competition now, which means a lower price and clean work win.
  • If the first draft takes minutes instead of days, her team can support more meetings with the same people, or bid a lower price on the next contract.
  • Her staff keep the relationships and the judgment calls. The tools take the typing and first drafts off their plate.

Slide 5 of 7

What we're asking for

  • A 30-minute coffee with Kim to show her the sample and hear how her business works. Not a sales pitch.
  • If she likes it, a small paid trial: we do the first draft for one of her meetings and her team judges it.
  • No contracts and no paperwork at the first meeting. Nothing free to the government, ever (the law doesn't allow it); a trial is between our two companies.

Slide 6 of 7

What's in it for both of us

  • For Kim: faster, cheaper first drafts, help finding bids (we already made her a list of contracts worth a look), and a partner certified for veteran-owned contracts, which opens some work her company can't bid on alone.
  • For Enhance: real work and a reference from a company that's done this for years. That's how a new government contractor builds a track record.
  • Later, if it works, the two companies can bid on contracts together.

Slide 7 of 7

What we'll show her

  • Draft minutes from a real 4-hour public meeting of a health technology committee, with how long each step took, and the 12 mistakes the person caught, to show why the human check matters.
  • A list of upcoming government contracts that fit her kind of work, with deadlines.
  • A sample of market research we did for a Veterans Affairs buying office.

The whole process in one picture

From meeting recording to minutes ready to certify Seven-step workflow in which Enhance Business Consulting turns a public advisory committee meeting recording into draft minutes: the recording is transcribed on our own computer using committee names and terms supplied up front, AI drafts minutes in the federal format, five automatic checks run side by side, a review guide lists each flag with its timestamp, a staff member checks the flags against the recording and fixes them, and the minutes go to the Designated Federal Officer and chair to certify within 90 days; corrections from each review improve the next meeting. HOW A MEETING BECOMES MINUTES From meeting recording to minutes ready to certify AI does the heavy work. Five automatic checks and a person verify it before certification. corrections improve the next meeting STEP 1 · THE INPUT Public meeting recording Zoom recording or live audio STEP 2 · AI Transcribe On our own computer: about 2–8 minutes for a 4-hour meeting Committee names and terms supplied up front STEP 3 · AI Draft minutes AI drafts in the federal minutes format (41 CFR 102-3.165) in about 3 minutes STEP 4 · CHECKS, SIDE BY SIDE Validator agents Each check runs on its own and flags problems Names match the roster and agenda Every number appears in the transcript Speaker attributions match the recording Required minutes sections present Independent AI reread: anything not supported by the transcript STEP 5 · FOR THE REVIEWER Review guide A checklist for the person: each flag with its timestamp, plus standing checks (roll call, votes, public commenters, action items) STEP 6 · A PERSON Human review Your staff checks the flags against the recording and fixes them AI plus a person, never AI alone. STEP 7 · THE OUTPUT Ready for certification The Designated Federal Officer and the chair certify the minutes within 90 days

Questions he might ask

Is AI accurate enough?
The typed transcript caught 96.5% of the words in the government's official transcript. The draft minutes had a few wrong names, which is exactly why a person checks every flag before anything goes out.
Is it safe? What about private information?
The sample used only public material. The typing step runs on our own computer. For her real, non-public work, we'd agree how the data is handled before touching anything.
Will it replace her staff?
No. It takes the first-draft typing off them so the same people can handle more meetings. Her staff stay in charge of the final version.
What does it cost?
A fixed price per meeting, set after a trial so she knows exactly what she's paying for.
Why Bobby?
Enhance is a government-certified service-disabled veteran-owned small business, and Bobby is a friend she can trust to be straight with her. Jason is an Enhance employee who builds and runs these tools.

Words you might hear

Advisory committee
A panel of outside experts that meets in public and advises a government agency.
Minutes
The official written record of a meeting: who was there, what was discussed, what was decided.
Transcript
Every word said in the meeting, typed out.
Draft
A first version that a person still needs to check and approve.
Checker (validator)
A separate AI step that double-checks the draft for wrong names, numbers or quotes.
Prime contractor
The company that holds the contract with the government.
Subcontractor
A company the prime hires to do part of the work.
Set-aside
A contract the government reserves for a certain kind of small business, such as women-owned or veteran-owned.
Recompete
When a contract ends and the government buys the same work again.

Don'ts

← Back to the plan